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Employer of Record Service
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A Brief Guide to Employer of Record with Brain Source International

The service of employer of record includes a wide range of activities and functions carried out by Brainsource International for our clients.

After pressing the bouton “Request a quotation” a client gets nessessary information about aproximate costs of the service including salary and taxes of hired professional and BSI monthly fee. This is a good starting point in planning your budget in a specific country of an emerging market.

BSI consultant will then contact you by email that you indicated when requesting the quotation to further explore your needs and help you to shape the right strategy for expansion with employer of record on a specific country of emerging market.

At this stage we suggest a video call including local market experts who can give details on type of labour contracts and necessary benefits that suit a person to be hired by BSI on behalf of the client.

Having agreed on the terms of the contract with BSI and the employment contract we organize signing of all the documents and commence the functions of Employer of Record. 

As you may already know, an Employer of Record (EOR) service allows companies to hire employees in foreign countries without the need to establish a local entity. This service is particularly beneficial for businesses looking to expand into new markets quickly and compliantly, manage remote teams, or ensure adherence to local labor laws and regulations.

Hire employees internationally without opening a local entity or taking compliance risk.
Request an EOR Cost Estimate

A step-by-step guide to our EOR service and what you can expect:

Request a Quote
Start by pressing the “Request a Quote” button on our website. This will give you an estimate of the service costs, including the salary and taxes of the hired professional and BSI’s monthly fee. This initial step helps you plan your budget in a specific country within an emerging market.
Initial Contact
A BSI consultant will contact you via the email address or phone number you provided. This initial communication is aimed at understanding your specific needs and helping you formulate the right strategy for expansion using our EOR service in the target country.
Video Call Consultation
Schedule a video call with our experts. During this call, we will provide detailed information on the types of labor contracts and necessary benefits suitable for the individual you wish to hire through BSI on your behalf.
Agreement and Onboarding
Once you agree on the terms of the contract with BSI and the employment contract, we will organize the signing of all necessary documents. We then commence our functions as your Employer of Record, managing all aspects of employment, from payroll to compliance, ensuring a seamless integration of your new hire into your operations.
Get a clear hiring budget, timelines, and legal structure before you commit to expansion.
Book an EOR Consultation

Functions of Employer of Record Services by Brain Source International

Brain Source International offers comprehensive Employer of Record (EOR) services that cover a wide range of functions to support your business operations and ensure compliance with local laws. These functions include, but are not limited to:

Recruitment Support (If Needed). Conduct a search for candidates using our extensive global network and recruitment resources.
Facilitate Job Offer Signing. If the client has already identified candidates, facilitate the signing of job offers with the selected individuals.
Employment Contracts. Sign labor contracts with hired professionals on behalf of the client, ensuring all legal requirements are met.
Onboarding Support. Provide initial Q&A sessions for new hires to set clear expectations and facilitate a smooth transition into their roles.
Payroll Administration. Calculate and disburse salaries, including the management of all necessary monthly taxes and contributions in compliance with local regulations.
Regulatory Reporting. Prepare and submit required employment-related reports to relevant state bodies.
Business Travel Coordination. Organize and document business trips both domestically and internationally, ensuring all logistical details are managed
Third-Party Contract Management. Sign and manage contracts with third parties for services such as car leasing, training, insurance, mobile phones, and desktops, ensuring seamless implementation.
Employee Termination. Handle the dismissal of employees upon client request in accordance with local labor laws, ensuring compliance and minimizing risk.
Administrative and Logistical Support. Provide additional administrative support and occasionally assist with logistics to ensure smooth operations.
Compliance and Risk Management. Ensure full compliance with local labor laws, tax regulations, and employment standards to mitigate legal risks.
Employee Benefits Management. Administer statutory benefits and perks to ensure employee satisfaction and retention.
Global Mobility Support. Assist with work permits and business visas for employees who need to relocate or travel abroad for international assignments. Provide comprehensive global mobility services including office rent, car hire, accommodation, international medical insurance, and procurement of necessary equipment like computers or mobile phones.
Everything from contracts to payroll is handled locally — while you stay focused on business growth.
Start EOR with Brain Source International

Employer of Record Service:
A Full Guide to EOR with Brain Source International

Are you a business looking to expand into new markets without establishing a legal entity? Do you need to hire international employees quickly and compliantly? Are you struggling with navigating the complexities of global payroll, taxes, and local labor laws? If so, our Employer of Record (EOR) services might be the perfect solution for you.

An Employer of Record (EOR) is a third-party organization that takes on the legal responsibilities of employing workers on behalf of another company. This service allows businesses to quickly and compliantly hire employees in new markets without the need to establish a legal entity in each location. The EOR manages all aspects of employment, including payroll, taxes, benefits, compliance, and HR support.

Key Features of EOR Services

Legal and Compliance Assurance
The EOR ensures full compliance with local labor laws, tax regulations, and employment standards. This includes managing statutory benefits, workplace safety regulations, and employment contracts to mitigate legal risks.
Payroll Administration
Comprehensive payroll services that handle salary payments, tax withholdings, and social contributions. The EOR ensures timely and accurate payroll processing in accordance with local laws.
Employee Benefits Management
Administration of employee benefits such as health insurance, retirement plans, and other statutory or supplementary benefits. The EOR ensures that employees receive all required and optional benefits as per local regulations.
HR Support and Employee Management
Providing ongoing HR support to employees, including onboarding, training, performance management, and addressing HR-related queries. The EOR acts as the main point of contact for employee-related issues.
Global Reach and Scalability
The EOR model allows businesses to scale their operations globally without the complexities and costs associated with setting up local entities. This is particularly advantageous for companies looking to expand into multiple countries simultaneously.

Employer of Record in the USA: International PEO

In the USA, the term Employer of Record is often referred to as International PEO (Professional Employer Organization). While both services manage employment responsibilities, there are some key differences between International PEO and traditional PEO:

International PEO: Operates similarly to an EOR by assuming full legal responsibility for employees, including payroll, compliance, and benefits. This service is specifically designed for businesses looking to hire employees internationally without establishing a legal entity in each country.
Traditional PEO: Typically involves a co-employment model where the PEO shares employment responsibilities with the client company. The client company retains more control over day-to-day management, while the PEO handles HR, payroll, and compliance tasks within the same country.

Advantages of Using EOR Services

  1. Faster Market Entry
    • By leveraging EOR services, businesses can quickly hire employees and begin operations in new markets without the lengthy process of setting up a local subsidiary.
  2. Reduced Administrative Burden
    • The EOR handles all administrative tasks related to employment, allowing companies to focus on their core business activities.
  3. Cost Efficiency
    • Avoiding the costs associated with establishing and maintaining a legal entity in a foreign country. The EOR provides a cost-effective solution for managing international employees.
  4. Risk Mitigation
    • Ensuring compliance with local laws and regulations minimizes the risk of legal issues, fines, and other penalties.

What We Offer Beyond Basic EOR Services

  1. Rapid Onboarding
    • If you have already identified the candidates, we can onboard them in record time. This includes setting up payroll, registering with statutory bodies, and managing all employment-related documentation.
  2. Global Recruitment
    • Need to find the best talent? Our global recruitment services help you identify and recruit top candidates, ensuring a fast and efficient hiring process.
  3. Comprehensive Employment Management
    • We take employees onto our payroll, handle tax filings, account for paid leaves, and provide statutory benefits and perks. If the client decides to terminate the contract, we ensure it is done in accordance with local laws, giving the respective notice and handling all legal requirements.
  4. Work Permits and Visas
  5. Global Mobility Services
    • To help your workers start their operations without obstacles or delays, we offer services including office rent, car hire, accommodation rent, international medical insurance, and the purchase of necessary equipment like computers and mobile phones.

Comparing EOR to Contractor Management Solutions

  • Employer of Record (EOR):
    • The EOR takes on full legal responsibility for the employees, handling all aspects of employment, including compliance, payroll, and benefits. This service is ideal for businesses looking to establish a long-term presence in a new market with full-time employees.
  • Contractor Management Solutions:
    • This service focuses on managing independent contractors who remain self-employed. The provider supports compliance and administrative tasks but does not assume full employer responsibilities. Contractor management is suited for short-term projects or when hiring specialized skills on a contract basis.
Avoid contractor misclassification and retroactive penalties by using a compliant EOR model.
Discuss the Right Hiring Model

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    What You Can Expect: The Journey

    Initial Consultation and Assessment

    1. Needs Assessment:
      • The process begins with an in-depth consultation to understand the client’s business needs, goals, and the specific requirements for hiring international employees. This includes identifying the countries where the client wishes to hire, the number of employees, and the roles they need to fill.
    2. Custom Solution Design:
      • Based on the assessment, the EOR provider designs a customized solution that aligns with the client’s objectives. This includes outlining the services provided, compliance requirements, cost structure, and timelines.

    Onboarding and Employment Setup

    1. Legal and Compliance Setup:
      • The EOR ensures full compliance with local labor laws, tax regulations, and employment standards in the target countries. This includes managing statutory benefits, workplace safety regulations, and employment contracts.
    2. Employee Onboarding:
      • The EOR handles the entire onboarding process, including the preparation and signing of employment contracts, background checks, and the collection of necessary documents from the new hires.
    3. Payroll and Benefits Administration:
      • The EOR takes over payroll administration, ensuring accurate and timely salary payments, tax withholdings, and social contributions. They also manage employee benefits such as health insurance, retirement plans, and other statutory or supplementary benefits.

    Ongoing Employment Management

    1. HR Support:
      • The EOR provides ongoing HR support to employees, including performance management, training, and addressing HR-related queries. This ensures that employees have a single point of contact for any employment-related issues.
    2. Compliance and Legal Updates:
      • The EOR continuously monitors and updates compliance with local labor laws and regulations, ensuring that the client and their employees remain compliant with all legal requirements.
    3. Renewals and Terminations:
      • The EOR manages the renewal of employment contracts and work permits as needed. They also handle the offboarding process for employees who leave the company, ensuring that all legal and compliance aspects are covered.

    Client and Employee Support

    1. Regular Reporting:
      • The EOR provides regular reports to the client, detailing payroll, compliance status, and any other relevant information. This helps the client maintain transparency and stay informed about their international workforce.
    2. Continuous Improvement:
      • The EOR works closely with the client to continuously improve and adapt the services to meet changing business needs and regulatory requirements.

    Partnering with Brain Source International (BSI)

    At Brain Source International (BSI), we offer comprehensive EOR services that ensure your international workforce is managed efficiently and in full compliance with local regulations. Our expertise in global recruitment, international PEO, and cross-border HR services allows us to provide tailored solutions that meet the unique needs of your business.

    Benefits of Partnering with BSI

    1. Expertise and Local Knowledge
      • Our team has extensive experience in managing global workforces and a deep understanding of local labor laws and regulations across various countries.
    2. Customized Solutions
      • We tailor our EOR services to meet the specific needs of your business, ensuring that all employment processes align with your company’s goals and policies.
    3. Global Network
      • Our expansive global network enables us to support your business operations in multiple countries, providing seamless and consistent service across all regions.
    4. Dedicated Support
      • We provide dedicated support to both your business and your employees, ensuring smooth operations and high employee satisfaction.

    By partnering with Brain Source International, you can mitigate risks, reduce administrative burdens, and ensure your international workforce is managed professionally and compliantly. Contact us today to learn more about how our EOR services can support your global expansion and drive your business forward.

    Scale your global team with predictable costs, local compliance, and zero entity setup.
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